Donation Requests

Auxiliary Services strives to make donations when financial resources are available and to fairly distribute our support to as many organizations as possible. All requests must be submitted at least four (4) weeks prior to the event so requests can be processed in a timely manner.

Donation criteria

Approval for all donation requests will be based on the following:

• Auxiliary Services has available items for donation.
• The event must contribute to the University’s mission and positively impact the community.
• Student organization event must be open to all students with no charge for admission.
• Department event must be open to all faculty and/or staff with no charge for admission.
• Student organization must be a registered student organization in good standing.

Guidelines

• Donations that exceed a value of $25 will have tax implications for the receiving employee(s).
• Any donation provided by Auxiliary Services shall not be used for resale nor to make any sort of profit.
• Donations must be used for the purpose stated and approved in the Donation Request Application.
• Any infringement of these restrictions could make the department or student organization ineligible for future donations.

How to Request and Fulfill

1. Enter all required information in the donation request form to notify the Business Services Team at least four weeks before donations are needed.
2. If there will be various donation items requested, please complete an entry for each item. If there will be multiples of the same donation item requested, one entry will suffice, simply include the quantity requested.
3. If notified that a donation request is approved, please work with the Business Services Executive Assistant and the requesting department to ensure donations are fulfilled and closed out in a timely manner. 

Contact

If you have questions, please email DeErra Bradley.