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Department Mail

Department Mail & Packages

All Mail Services
Interdepartmental
Mail sent between departments must be distinguished as campus mail before sending.
Campus Mail
Bulk Mail Options
To qualify for bulk rates, mail must meet designated requirements and follow all instructions.
Bulk Mail
Departmental Invoice
Faculty and staff who purchase postal supplies may download and submit an invoice.
Invoice Form
Mail Instructions
Forms and steps for various situations are designed to aid your off-campus mailing needs.
Sending Mail

Campus Package Tracking

Looking for a package that’s marked as delivered? Use this form to submit a tracking inquiry to Mail & Package Services.

Package Inquiry Form

Mail Forms

Domestic Packages

To mail a package through USPS, complete the USPS Package Shipping Label request form. Print the confirmation email you receive after submitting the form and place it with your package in your outgoing department mail. Mail & Package Services will apply the appropriate postage after pickup. You will receive an email with the tracking number after the package has been processed.

International Packages

A USPS customs form must be completed for international packages. Print the completed form and confirmation email, and attach them to the package before placing it in your outgoing department mail.

If a customs form is required but not included, your package will be returned to you.

Multiple Packages

If mailing 25 or more packages, please email mailservices@charlotte.edu or call (704) 687-0373 for additional instructions.

Letters, Postcards and Flats

Mail & Package Services has combined the old Blue/Gold slips into a single Letter Mail Form. Please include the 6-digit fund number in the PDF before printing.

Instructions for addressing mail

Make sure the letter or package is properly addressed and packaged. For the best service, please:

  • Use full & formal names (first and last, no nicknames)
  • Provide a delivery and return address
  • Capitalize everything in the address
  • Use two-letter state abbreviations and common street abbreviations
  • Eliminate all punctuation
  • Use Zip + 4 Codes (e.g. 28223-0001)
  • For International Mail, please provide country name in ALL CAPITALS on last address line

Packages must be less than 70 lbs, in accordance with Postal Service policy.